Legalization

Legalization of Business and Commerce-related Documents

 

Procedure:

 

Documents (Original & Copies) should initially be certified by the local Chamber of Commerce (In some cases by the Ministry of Foreign Affairs) or

state Chancellery and then forwarded to the consular section of the Embassy.

 

Documents and Papers are normally given in the following forms, for the purpose of authentication and approval:

 Certificate of Origin

 Sale Invoice

 Health Certificate or Certificate of Analysis

 Bill of Lading

 Power Attorney

 Credit and Capital Authentication Certificates of the Company or Businessman

 Article of association

 Letter of Appointing Representative

  

Required Documents:

 Original papers and commercial invoices that have been approved of by either the MFA or the

 Chambers of Commerce, or other authorities similarly qualified (and approved of by the embassy).

 Legible copy of all the submitted documents.

 

*For Legalization of Health certificate the certificate of origin and the invoice relative to that document is required.

 Paying authentication & approval fees in the location of the Embassy/Consulate (only with Post Card), Or payment into account (preferable):

 

BERNER KANTTONAL BANK 3001 BERN 30-106-9 IBAN CH 62 0079 0016 2611 58566

 

- Payment slip + 2CHF

  • Do not pay the fees via UBS, Credit Suisse and Zurcher Kantonal Bank
  • Send the originReceipt of Payment with your document

 *Join a stamped envelope with your documents

  Legalization Request Form [Fill up and Print] (Mandatory)

 Download Legalization Request Form Here

 

Condition for being able to work

 

IMPORANT & ESSENTIAL NOTICE

 

In order to be able to Legalize Trading Documents, the Company must provide the 3 following articles which mean: Invoice – Certificate of Origin – Health Certificate, all together and pay the concerning price for each article, even if it desires to certify only one of them.

 

 

The stamp and signatures of qualified competent authorities of the region, on the legally certified documents and papers must be credible and correspond to the existing stamp and signatures as indicated in the archives of the consulate section of the Embassy.

 

 

Legal certification of documents containing damages, wrinkles, scribbled and scrawled text, and correction fluid usage will not be possible.

 

 

In case the invoice lacks the total cost of goods, or the request for Legalization of certificate of origin and Health certificate lacks the bill/invoice, according to the regulations, the maximum fee listed in the tariffs of the consulate will be demanded from the applicant of the legalization process.


Legalization charges for Invoices and certificates of Origin

 

 

Invoice Amount

Fees to be paid for (Original

Fees to be paid for copy &

 

Invoices & certificates)

invoices & Certificates

 

 

 

1 to 175 CHF

21 CHF

5 CHF

 

175 to 1744 CHF

69 CHF

11 CHF

 

1744 to 8713 CHF

124 CHF

22 CHF

 

8713 to 17425 CHF

249 CHF

44 CHF

 

17425 to 87122 CHF

483 CHF

66 CHF

 

Above 87122 CHF

960 CHF

121 CHF

 

 

 

Legalization Charges for Health (Inspection) Certificates

 

Amount of the Health

Fees to be paid for Health

Fees to be paid for copy of

Certificates

certificates

Health Certificates

 

 

 

1-1744 CHF

42 CHF

5 CHF

 

 

 

1744-174244 CHF

111 CHF

11 CHF

 

 

 

174244 to 1742425 CHF

207 CHF

22 CHF

 

 

 

Above 1,742.425 CHF

387 CHF

22 CHF

 

 

 

Unknown amount

115 CHF

22 CHF

 

 

 

 

 

Legalization charges for:

 

Kind of documents

Fees to be paid

Fees to be paid (copy)

 

 

 

 

 

 

Power of Attorney

20 CHF

5 CHF

 

 

 

 

 

 

 

 

 

 

Trade register & Price list

80 CHF

11 CHF

 

 

 

 

 

 

 

 

 

 

Declaration Letter and similar

80 CHF

11 CHF

 

Letters

 

 

 

 

 

 

 

 

 

 

Letters of Representation and

80 CHF

11 CHF

 

Similar

 

 

 

 

 

 

 

 

 

 

 

For Further information, please contact the Legalization division of the Consular Section in the following hours: 14:00 to 16:00

 

Tel: 031 3501 079